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TIMIFY Course Planner Series: 1/3

Course Planning Headaches? A Smart Course Scheduling Software Can Help

Boyan
By Boyan

This article explores the hidden operational costs of traditional course planning, the knock-on effects for staff and clients, and why automation is no longer optional. We’ll also introduce how we’re tackling these challenges with a smarter solution, built specifically for businesses running complex, multi-session courses and classes.

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Boyan

Boyan

Boyan Tanchev is the Chief Product Officer and co-founder of TIMIFY.

Content

    Planning a single course may sound simple. However, for teams managing multiple instructors, venues, equipment, and participant needs across dozens of sessions, the reality is far more complex, necessitating the use of course management software. As course calendars grow, so does the operational chaos. Add in the growing pressure to scale, improve customer experience, and reduce overhead, and the cracks in manual planning become painfully clear.

    The Real Problem: Planning Isn’t Just Picking a Date

    To show how complex course planning can really be, here are some scenarios we learned from our clients where smart training management software can make your life a lot easier.

    1. Aligning Instructors, Rooms, and Resource

    Take a technical training centre running in-person classes. Each session needs an available instructor and a free training room, making resource management crucial. Room availability for scheduling is often crucial. That sounds manageable until you realise:

    • The instructor teaches three different courses per week.
    • Each course has a specific room layout requirement.
    • Public holidays, sick leave, and other blockers disrupt planning.

    Planners must mentally juggle these factors for every single course, often across branches or locations. This creates unnecessary friction and a risk of error.

    2. Equipment Allocation for Participants

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    Frequently asked questions

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    Our Enterprise product is often used by small businesses that require more advanced and flexible features.

    Our Enterprise Plus product is developed for medium to large-sized companies that not only require extensive functionality, but also need personalised solutions integrated into their existing IT infrastructure and processes.
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    Boyan

    About the author

    Boyan

    Boyan Tanchev is the Chief Product Officer and co-founder of TIMIFY.